Fees and Other Related Policies

ADMISSION POLICY

Objectives:

1. To ensure that school gets the maximum admissions possible without making any compromise.
2. To have a fair and transparent policy for all parents.
3. To make the admission process easy for parents and students.

Applicable to:

This policy applies to all parents seeking admission for their children at Fountainhead School.

Value (s) guiding policy:*

a) Value Term: Fairness, Excellence

b) Why:

· Every student should get fair chance to get admission in school.

· Always implement practices that continue to produce valued outcomes.

Rationale:

Fountainhead School aims to provide high quality educational experience through a fair and transparent admission system and avoid unfair discrimination on grounds of disability, gender, religion or belief. The policy ensures proper admission procedure in respect to each application received for admission. It also seeks to set a selection criteria which is transparent, fair and consistent.

Policy Guidelines:

Eligibility Criteria

EY & PY

• Age Criteria – The age criteria are as follows and there is absolutely no relaxation in these dates for Grade 2. Beyond Grade 2, only if the child has completed the previous grade and if the child does exceptionally well in her previous classes as well as in the assessment tests, then only he/she will be admitted in the next class.

MY(Grade – 7 & 8) & IGCSE (Grade 9 & 10)

• The child must have cleared the previous grade.

• There will be interaction for admissions and assessment tests for Grades 1 – 10. Please note that admissions for grade 1-10 will be confirmed only after the assessment tests (For grade 10, admission will be given on the availability of subjects at IGCSE and also the competency level of the student. These assessment tests are a tool for both the school and the parent to get a genuine report of where the child stands and if there are any particular areas of weaknesses that needs to be focused upon.

• If the child has a known special need (dyslexia, autism, lack of interest in writing, slow learner etc) details of the same should be communicated while applying for admission. Failure to do so will lead to cancellation of admission. Please note that for a candidate with special needs, the admission process is different and maybe lengthier. At this point of time, we have limited capabilities and we will take a call on the admissions on a case to case basis.

Diploma Program (For External Students)

In case of candidates who have done their MYP he/she must possess a certificate of completion of MYP (issued from their respective school).

For the above categories of candidates, the following criteria will be applicable:

Candidate must show consistency in his/her academic performance over the years. It is desirable although not mandatory for the candidate to submit a letter of recommendation from the HOS/ Principal or Coordinator / Vice principal of his/her previous school.

and/or

The academic performance of candidates will be judged on the basis of the mark sheet for those students who have completed grade X or equivalent from any recognized board of education and have obtained the mark sheet. In case, the students are yet to appear for the exams or receive the mark sheet, the internal examination results and/or the last two years academic reports will be asked for.

and/or

For candidates who have done MYP and do not have any internal examination in their school, they must have satisfactorily completed their individual/group MYP personal project(as per the report of their school’s internal supervisor)

and/or

In case of candidates who have done MYP and have appeared in their school’s final internal examination then they must have shown decent academic performance.

and/or

Candidate has shown active participation in extracurricular activities such as dance, drama, sports or any other form of art and has been recognised at the school or state or National or International level or at all the four levels and/or has received awards for the same.

and

Candidate must have a satisfactory behavioral record and should not have been expelled from any Indian or foreign schools.

and

Candidate must not have been charged on any criminal offence in the period before joining Fountainhead school.

Admission Procedure

Step 1: To meet admission counselor

The parents along with candidate will be required to meet admission counselor. The purpose of this meeting will be to understand parent’s view regarding their child’s admission in Fountainhead School.

For DP “ To meet admission counsellor for an orientation of Diploma Programme and to watch DP Orientation videos there will be an Orientation about Diploma Programme. The purpose of this meeting will be to understand parent’s view regarding their child’s admission at Fountainhead School & also for an orientation to the Diploma Programme. After orientation candidates along with parents will be watching few videos related to IBDP(this will ensure better understanding of the programme).

Also student will be required to do research on, Why to do IBDP? , ‘Why at Fountainhead’? and ‘How IBDP will be useful for their career’? Students will be provided with links to IB website, IBTV, Student service site. Students will be required to mail/or bring hard copy of their response in not more that 100-150 words. Students will be given one week time to do research and respond to the questions.

Note: If need arises after the initial orientation, then the parents along with the candidates will be meeting the IBDP Coordinator. The IBDP Coordinator will clarify any further query and will discuss about the IBDP Programme.

Details of Orientation to IBDP

Knowing DP

1. What is the Diploma Programme?

The IB Diploma Programme (DP) is an academically challenging and balanced programme of education with final examinations that prepare students, aged 16 to 19, for success at university and life beyond. It has been designed to address the intellectual, social, emotional and physical well-being of students. The programme has gained recognition and respect from the world’s leading universities.

2. Understanding the Diploma Programme core

• The extended essay asks students to engage in independent research through an in-depth study of a question relating to one of the DP subjects they are studying. The world studies extended essay option allows students to focus on a topic of global significance which they examine through the lens of at least two DP subjects.

• Theory of knowledge develops a coherent approach to learning that unifies the academic disciplines. In this course on critical thinking, students inquire into the nature of knowing and deepen their understanding of knowledge as a human construction.

• Creativity, action, service (CAS) involves students in a range of activities alongside their academic studies throughout the Diploma Programme. Creativity encourages students to engage in the arts and creative thinking. Action seeks to develop a healthy lifestyle through physical activity. Service with the community offers a vehicle for a new learning with academic value. The three strands of CAS enhance students personal and interpersonal development through experiential learning and enable journeys of self-discovery.

3. Details of the DP curriculum

IB Diploma Programme students must choose one subject from each of five groups (1 to 5), ensuring breadth of knowledge and understanding in their best language, additional language(s), the social sciences, the experimental sciences and mathematics. Student may choose either an arts subject from group 6, or a second subject from groups 1 to 5.

At least three and not more than four subjects are taken at higher level (240 teaching hours), while the other subjects are taken at standard level (150 teaching hours).

4. Quick glance at the assessment in DP

Students take written examinations at the end of the programme, which are marked by external IB examiners. Students also complete assessment tasks in the school, which are either initially marked by teachers and then moderated by external moderators or sent directly to external examiners.

The marks awarded for each course range from 1 (lowest) to 7 (highest). Students can also be awarded up to three additional points for their combined results on theory of knowledge and the extended essay. The diploma is awarded to students who gain at least 24 points, subject to certain minimum levels of performance across the whole programme and to satisfactory participation in the creativity, action, service requirement. The highest total that a Diploma Programme student can be awarded is 45 points.

Assessment is criterion-related, which means student performance is measured against pre-specified assessment criteria based on the aims and objectives of each subject curriculum, rather than the performance of other students taking the same examinations. The range of scores that students have attained remains statistically stable, and universities value the rigour and consistency of Diploma Programme assessment practice.

5. Why to opt for DP?

The Diploma Programme prepares students for effective participation in a rapidly evolving and increasingly global society as they:

• develop physically, intellectually, emotionally and ethically

• acquire breadth and depth of knowledge and understanding, studying courses from 6 subject groups

• develop the skills and a positive attitude toward learning that will prepare them for higher education

• study at least two languages and increase understanding of cultures, including their own

• make connections across traditional academic disciplines and explore the nature of knowledge through the programme’s unique theory of knowledge course

• undertake in-depth research into an area of interest through the lens of one or more academic disciplines in the extended essay

• enhance their personal and interpersonal development through creativity, action and service.

Step 2: Submission of online inquiry form

• As a part of online admission process it is compulsory to fill up the online inquiry form.

• You need to log on to our website www.fountainheadschools.org and click Admissions=> Admissions=> Inquiry Form.

• Fill up the complete inquiry form with all the details and submit online.

Step 3: Submission of online admission form – Parent will have to complete the online process i.e., inquiry form and admission form.

A – Submission of online admission form – Grade Nu – 10

• A username and password will be generated after 24 hours. This username and password will be sent to you through SMS and email.

• After receiving the user name and password please log on to the school website www.fountainheadschools.org and click Admissions=> Admissions=> Admission Form OR on the top right corner there is a select box from where you need to select Inquiry/Admission Login. A new window will open in which you will have to enter the username and password given to you.

• Without the username and password, admission form cannot be accessed.

• Fill the complete admission form with all the details and submit online.

B – Submission of online admission form – Grade 11

• Link to fill up online admission form will be forwarded on your email id.

• Fill the complete admission form with all the details and submit online.

Step 4: Payment for admission process and collect admission packet from school

Make the payment for admission process at the schools front desk and collect your Admission packet. Parent will have to purchase admission packet from the school during the specified date. If taken after the date of issuing forms, admission will be as per seat availability. (Form purchases does not guarantee admission)

The Admission Packet contains the following:

1. Admission Process

2. Fee Structure

3. Admission Form Request

4. Parents Undertaking Handbook

5. Parents Undertaking

6. Bank Slip

Step 5: Submission of all documents (hard copy)

Parents will have to submit required documents within the given period- parent can send the completed envelope with anyone if they do not wish to come to school/designated area. HDFC bank deposit slips will be given with the form itself to ensure that parents need not come to school more than twice.

*Please submit the following, back to school in the same envelope given to you:

1. Admission Form Request with complete details, signed by parent.

2. Attested photocopy of Birth Certificate

3. Four passport size photographs and one family photograph (parents, child & siblings only)

4. Parents Undertaking signed by both parents.

5. Previous two years Report Card/mark sheets (G 9 & 10)

6. Original School Leaving Certificate (Please submit it before 30th April).

• Attendance of EFT Workshop is compulsory. Not attending the workshop WILL lead to cancellation of admission. All those who have submitted fees but not attended or late admission taken, and for all future admissions, it must be made clear that the parents must attend one of the next two workshops (if scheduled) or should watch video of EFT workshop in school , otherwise their admission will be cancelled and the fees will be refunded to them .

Step 6: Entrance Test & Formal Interaction

• Once the documents are submitted and online process is completed assessment test and parent interaction will be conducted as per dates specified. The purpose of interaction is to understand their view regarding their child’s admission in Fountainhead School.

Early Years (Nursery, JK, SK)

• For early years no assessment test will be conducted.

• Parent interaction will be done and they will have to submit a recommendation letter from the previous school. As we do not take assessment test, this letter helps us to understand if the child has any special need, behavioral issue s/he has, skill development and other progress/lacking areas. Recommendation letter format will be provided from our school.

Primary/ Middle years (Grade 1-10)

• After the above given procedure is completed assessment test will be conducted for student to know their capability and if the child will be able to cope up with the school’s methodology.

• Assessment Test will be given in hard copy.

• After the child has cleared the assessment test intimation will be sent via email, phone or sms.

For DP

Entrance test & formal interaction with the IBDP Coordinator. This will also include subject selection by the student. Communication of the results; admission status and subject recommendation. Details as mentioned below:

Candidate will be required to give an entrance test . The candidate will receive a call for entrance test within 7 working days, after submission of all documents. After the test the candidate will have a formal interaction with DP Coordinator (Please see Annexure-3 for details).Candidate will also have one to one interaction with the DP subject teachers. On the basis of interaction with DP Coordinator and feedback from DP teachers, candidate and his/her parents will be assisted by DP Coordinator in making an appropriate subject choice which will best suit his/her potential, level of interest and also help him/her in progressing towards a right career path.

The students can select from the following subject groups:

* Tentative

Details of entrance test

For Internal Candidates : There will be no assessment for internal students. For admitting internal students in to the DP & for subject allocation, the Consolidated report on each student prepared by the school and the recommendation of concerned subject teachers based on the internal assessment conducted in Grade IX and X(mentioned in Middle school report card)will be taken as a basis for final decision. Please visit Appendix 6 (link mentioned below) for the format of consolidated report along with Grade descriptors.

Based on the recommendations students will be offered admission as either:

1. As full fledge Diploma Programme student

2. or DP Course student

Also in some cases based on the needs of the students, the school may counsel the student to explore other options available outside the school for various reasons.

For External Candidates :

All candidates who have done their Grade X from an Indian Board(CBSE, ICSE & State Boards) or have done IGCSE or MYP have to appear for an entrance test. The entrance test will comprise of the following subject papers:

English – The test paper will be designed to check the student’s ability in successfully meeting the requirements for SL level Language and Literature at DP

Maths – The test paper will be designed to check the student’s ability in successfully meeting the requirements for SL level Mathematics at DP level. Also there will be separate test paper for those students who are willing to take Maths Studies.

and

Any one of the Group 4 subjects based on student’s preference. For example if the student wants to opt for Physics at HL level then he has to give entrance test in Physics. The paper will be designed to check the conceptual base of the student.

Each of the above mentioned papers will be of 25 marks and the duration of the each paper will be 45 minutes.

Details regarding interaction with DPC

The DP Coordinator will interact with the student and/or parents and will ask the following questions:

Q.1 Are you aware of the expectations regarding IBDP programme?

Q.2 What are your career plans?

Q.3 What are your interest areas? Do you wish to elaborate about any achievement(s) of yours?

Q.4 Which field would you like to excel in?

Based on the above interaction and on the result of entrance test, the student will be suggested about the possible combination of subjects for IBDP.

Step 7: Communication of the results, admission status & subject recommendation for IBDP

Within 3 working days an intimation will be sent from school via email, phone or sms regarding the result of the entrance test.

For DP

Along with this the school admission counsellor will contact parents or the candidate communicating to both or either of them regarding the specific subjects recommended for DP by school for that particular candidate. The recommendation is based on the following criteria:

• Student’s performance in the entrance test.

• Feedback of individual DP subject teachers based on the interaction with candidate.

• His/Her academic performance in past in those specific subjects. If the subject is to be studied by candidate for the first time then the previous two points will be applicable.

Step 8: Deposition of fees & Confirmation of admission and collection of fee receipt

After the announcement of results payment of one time admission fees and security deposit to be done within 5 working days of announcement of result. After this parents will deposit fees. HDFC bank deposit slips will be given with the form itself to ensure that parents need not come to school more than twice.

Selection Criteria

PY, MY & IGCSE

The admission for Grade 1 to Grade 9 will be confirmed only after the assessment tests. These assessment tests are tool for both the school and the parent to get a genuine assessment where the child stands and if there are any particular areas of weaknesses that need to be focused upon.

Diploma Years

English: 60% minimum score

Maths: 50% minimum score

The candidate may appear for re- assessment if he/she feels that he/she can do better. There will be a gap of minimum two days between two assessments. However, if the student is not able to score (as mentioned above) in the re- assessment test then the school will offer the option of Diploma Course for such students. The consequences of getting admission as Diploma Programme (DP) course student for IBDP will be communicated to the candidate and his/her parents and their consent in written form will be taken for the same.

Subject Allocation

1. For allocation of HL level in English, Maths & Group 4 subjects : For allocation of HL in these subjects a high score in the school’s assessment test and high level of proficiency in these subjects (based on previous school’s academic reports). However the student may still go for higher level in the subject of his/her choice on the condition that a review regarding the progress of student in that particular subject will be done after three months and the student may be transferred to SL level in that particular level if he/she is not able to meet the expectations of HL level in that particular subject.

2. The Diploma Programme course students can either register for one, two or all three core courses (TOK, EE and CAS). However, the final decision regarding the same will be made by the school on the basis of student’s ability and performance in the entrance test or his/her subsequent progress during the initial period of three months from the date of admission. The progress of the candidate will be determined solely based on DPC’s report on student’s progress and the report will be considered as full and final in this case.

Waitlist Criteria for Admission

Admissions will be granted as per below given criteria used:

Basic Criteria

Categories

For other categories

• Students will be listed as per above given criteria.

• We can ask parents (max 5 nos, who have already attended EFT workshops) to fill up the form, explain them criteria of admission and where they stand.

Important Note:

• The school will not ask for any donation for granting admissions. The fee structure is transparent & all of it needs to be communicated accordingly.

• The admission process does not ask for any religious/caste//political/social affiliations & is agnostic to this. Parents too must be aware of that as the same applies to them. We do not want any interference in this matter.

Rejected Parents/Admission offered

• For already issued forms: If fees is not submitted within the new given deadline, the form will stand cancelled. The parents will be welcome to come back and fill up the form as per availability of seats and follow the same procedure as any other parent. However, they will be given lower priority than an altogether new parent, if there’s an issue of seat availability.

• If we have limited seats or no seats availability, students will be in waitlist criteria (to follow admission criteria policy )

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COMMUNICATION POLICY

Objective:

• To give parents clarity on the systems set in our administrative work including office policy, timings and responsibilities of people.
• To give clarity on how the communication process works with the school with various stakeholders including teachers, administrative staff and management.

Applicable to:

This policy applies to all students, parents.

Value (s) guiding policy:*

a) Value Term: Responsible

b) Why: Gives clarity about the communication process to all concerned for better and effective system in place.

Work Days:

The admin office works from Monday to Saturday except on public holidays and Diwali vacation. All Sundays are holidays.

Timings:

• Office working hours: 7:30 am to 4:30 pm
• For queries over the telephone: 7:40 am to 4:30 pm (please note that school phones may be answered at other times also, but the school cannot give assurance for the same). Please note that no phone calls will be entertained regarding:

any belongings left

to discuss your child’s progress

whether your child has settled in class or not

Whether food has been eaten or not. Only in case of emergency

For medical reasons the message to respective teachers will be passed on.

• For school tour and admissions enquiries: Admission Enquiries and school tour will be Conducted from Monday to Saturday from 9:00 am to 1:30pm
• For Emergency situations including delays in transportation, in case an SMS does not reach you in time, you should contact the school number 8000130031 and emergency number 9327089891

Guidelines for School-Parent Communication

The Daily Diary /Nucleus

• This is the best way to get in touch with the class teacher.
• Kindly go through the blog/daily diary on nucleus everyday for all circulars, notices, newsletters or homework. As far as possible file the policy / circular / academic paper in the relevant section in the parents file that has been given to you.
• You may put any academic or nonacademic query (related to I-Card, change of address etc.) in the daily diary.
• Parents are advised not to send communication on chits and paper as these can be displaced easily. Please communicate only through the daily diary. In case you want to send a confidential note (to anyone in the school), then put the same in a sealed envelope and mark a reference to it in the dailydiary so that it does not get misplaced.
• The School does not take any responsibility of any miscommunication of information if parents don’t use the daily diary on nucleus.

Phone Calls

• Please go through the dailydiary on nucleus and circulars regularly before making any enquiries over the phone. Please avoid unnecessary phone calls to the school when information has already been provided to you.
• In case you want to talk to respective class teacher over phone call or meet them one to one, then prior appointment should be taken at least 2 days in advance either through school diary or from the front desk.

SMS service

• Check your SMS regularly. We will try and send as much information through circulars in advance as far as possible, but sometimes we may have to send SMS at the last minute, especially related to transportation.
• On a regular basis, only one of the parent (the mother by default, unless changed by request) will be sent an SMS for all information. Only in case of emergency both the parents will receive SMS.
• Keep your inbox empty so that the SMS does not bounce back.

Email

• The School encourages parents to use as much email as possible for communication with the administrative department.
• Any general/administrative complaints or queries (mentioned below) can be e-mailed at surat@fountainheadschools.org
• E-mail to teachers may also be sent at surat@fountainheadschools.orgor teachers email id however this cannot be used for any communication which requires immediate response or action, as teachers have busy schedules. Any point requiring immediate attention must be communicated through the diary only or can send an email to the teachers email ID.

Administrative Office: People and Responsibilities

Responsibility	Position	Communication Mode	Contact Person/Contact No.
For all appointments, inquiry and complaints	Public Relation Officer(PRO)	Phone, Email or Walk-in	Ms. Vaibhavi Patel – 8000130031
For any Admission related queries	Public Relation Officer(PRO)	Phone, Email or Walk-in	Ms. Zainab Cinemawala 8000130031
For all transport related queries	Operation Manager	Phone, Email or Walk-in	Mr. Nirav Shah – 8000130031
For all fee and Imprest related queries	Accountant	Phone, Email or Walk-in	Mr. Chetan Shah – 8000130031
For all IT related queries	IT Head	Phone, Email or Walk-in	Ms. Chinki Chhapia – 8000130031
For Canteen related queries	Canteen In charge	E-mail	Ms. Deepa Patel – 8000130031
For all non academic issues including Transportation, infrastructural, I-card, fee-related issues in which response has not been received by you within 3 working days timeAny other complaints /suggestions / concerns related to administration at the school	Asst. General Manager – Administration (AGM)	Phone or Email; meeting with appointment only	Ms. Falguni Jariwala – 8000130031
For all the above issues where response is not received within 5 working days.	Head of Administration -HOA	Phone or Email; meeting with appointment only	Mr. Ramaswamy Iyer – 80001300318000130031

Academic Issues: Who to get in touch with?

Step 1:

Any academic issue regarding your child should first be addressed to Class teacher as given below

Step 2:

In case your issue is not resolved or else if the issue is sensitive in nature, please contact the team leader or PYPC/MYC/DPC or PSp/HOS as per the responsibilities division given below.

Queries	Contact Person	Name	Communication Mode
For child-specific academic or behavioral issue	Home Room teacher or single-subject teachers as per need	–	Either telephonic conversation or face-to-face meeting with prior appointment through the communication diary, through the PRO or teachers email id.
For major concerns related to curriculum behavior issue and methodology for Primary Year.You can also e-mail specific queries / complaints where response has not been received by you within 5 working days	Primary School Principal (PSP)	Ms. Ankita Diwekar Kabra	Either telephonic conversation or face-to-face meeting with prior appointment only.
Queries	Contact Person	Name	Communication Mode
For all academic related queries (Grade 7 – 10) and any student specific issue in which response has not been received by you within 3 working days	MY Coordinator (MYC)	Ms. Bhumika Parmar	Either telephonic conversation or face-to-face meeting with prior appointment only.
For all academic related queries (Grade 11 – 12) and any student specific issue in which response has not been received by you within 3 working days	DP Coordinator (DPC)	Mr. Abhinav Awasthi	Either telephonic conversation or face-to-face meeting with prior appointment only.
For all behavior and academic issues related to Middle Years, Senior Years and major school issues.You may also e-mail specific queries/complaints where response has not been received by you within 5 working days	Head of School (HOS)	Mr. Vardan Kabra	Either telephonic conversation or face-to-face meeting with prior appointment only.

Each Grade level and Single Subject teacher has a Coordinator who will address specific queries/issue addressed to the teacher.

For meetings with teachers, Team Leaders, Asst. GM, HOA, PYPC, MYC, DPC, PSP or HOS, please follow these guidelines:

• Please take the appointment at least 2-3 days in advance at a mutually convenient time to avoid disappointment.
• Appointments will be given at the discretion of the Front Desk based on the availability and the nature of the query or problem.
• For the HOS/PSP, you will have to either give full details of the nature of your query to their Executive Assistant on the phone, or you can fill up a form which will be available at front desk, or you can email the same to the PSP or the HOS.

Behavior with Staff:

• We request you to treat all the school staff including the support staff (didis, bus drivers, conductors and attendants) with courtesy at all times. Please note that inappropriate tone or language or behavior will not be tolerated. Please refer to the Code of Conduct for Parents policy.

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DAMAGE & LOSS OF SCHOOL PROPERTY

Objective:

The objective of this policy is to protect school’s assets by ensuring that every student should take reasonable care of school property.

Applicable to:

This policy applies to all students.

Value (s) guiding policy:

a) Value Term: Responsibility

b) Why: Be responsible for your behavior attitude, discipline etc. and think before you act and consider the consequences.

Rationale:

Sometimes students accidently or deliberately destroys or damage or misuse school property i.e. books, lab or other equipments, furniture, building etc. and some of the equipments are very expensive.

Guidelines for Students:

1. School property especially equipments are for ACADEMIC use only and not for personal or other use. Anyone who uses equipment for other than academic use shall be fully liable for their loss, theft or damage.
2. Our School encourages students to use all the science aids and equipments liberally but under the supervision of the concerned teacher. This prevents breakage and damage to the costly equipments.
3. However, any student found mishandling the equipments by himself without the supervision of the teacher/without authorization of teacher, which he is not supposed to do so would be penalized.

Guidelines for Science aids taken by teachers for Classroom:

1. To ensure that science aids are being utilized properly with minimal damages for which the teachers must take all necessary precautions.
2. Encourage use of science aids by the teachers in class without the fear of paying for damages in case of any damage occurring during the normal course of teaching.
3. It would be the primary responsibility of the teacher who takes the science aids like toys, prisms, globes etc to the classroom.
4. The concerned teacher would take all required precautions for the safety of such aids till the time it is returned to the stores. This includes proper storage, handling and educating the students how to use it.
5. It is the duty of the concerned teacher to report to the stores / lab in charge if any damage occurs to the item .
6. In the event of any unintended damage to the science aid and if the value is below Rs 500/-, then no charges will be recovered from the concerned teacher till the third instance. The teacher concerned will be the person who has to decide whether the damage was caused due to her negligence (carelessness) or in the course of normal teaching.
7. If the science aid is damaged by the student unintentionally, then also no charges will be recovered from the student / teacher. However the teacher must be aware that the damage done by the student was unintentional. If the teacher feels that the student has broken the item intentionally then and then only should we recover the charge from the student.
8. The stores incharge will be maintaining a data of the damages and will bring it to the notice of HOS / PYPC. In case of repeated instances of damage / loss by the same teacher / grade level, the reasons for the same will be inquired into. If a clear pattern of lack of care taken by the responsible teacher(s) emerges, then the consequence will be full payment of the damaged equipment by the concerned teacher(s).
9. In case of any item above Rs 500/- the consequence will be decided on case to case basis by GM-A/ PYP-C and HOS.

In any case of the teacher having been asked to pay, please submit a request to HOS stating the amount and why you believe that this was a natural damage and not due to your carelessness or intentional damage by a student.

Consequences:

1. Full replacement costs price of new item to be charged from respective student being the cost of the damaged equipment.
2. Admin department will inform parent about the amount needs to be paid against the damage.
3. The amount needs to be paid by cash/cheque within the specified time limit given by school.
4. In case of non-payment the amount will be adjusted form the imprest amount/security deposit.

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FEE & IMPREST POLICY

Objective:

The objective of this policy is to provide specific and clear instruction to all parents about the school fees payments.

Applicable to:

This policy applies to all parents and students.

Value (s) guiding policy:*

1. Value Term: Fairness
2. Why: My action must be not discriminate or give undue advantage to anyone.

Rationale:

The school has the responsibility to inform parents enrolling their child’s about the fee charges and related procedures.

Policy Guidelines:

Please note that the admission and tuition fees once paid are refundable under below mentioned circumstances only.

• Admission Fees: It is refundable as per refund policy.
• Refundable deposit: The refundable deposit becomes refundable only when the child leaves the school. It is refundable given that all fees have been paid in full – subject to deductions for replacement, repair and damage to school property including library books, computers etc.

Fee Payment:

• Fee payment has to be done in 2 half-yearly installments.
• A request for monthly installments needs to be made in writing to the Head of the School. Monthly installment will be charged with interest (1.5% on annual fees).
• If approved, parents will need to give post-dated cheques or enable ECS payment to the school’s bank account.
• Student joining midterm, will have to pay fee on pro-rata basis i.e. fee for the balance months remaining in the term.

· Late Fees: In case of late payment of fees, after the given deadline, the following late fee charges will be applicable:

Late Fee Charges
Amount	Day
100 Rs.	Per day (after last date of submission)

In case not paid by the parent at the time of depositing the fees, the same will be deducted from the student’s Imprest or/ and refundable deposit.

• In case the fee is not paid by 30th April along with the applicable late fees for the next session, the school, using its discretion, will issue a Leaving Certificate for the student. Prior intimation will be given and confirmation will be taken for the same from the parent. In case the LC is issued by the school, the student will be treated as a new student applying for admission. Admission Fees will be charged as per prevailing admission policy.
• If the parents fail to pay the fees within the due date and even after sufficient reminders by the school, the school has the discretion to stop transport facility to the student. Then the parents would have to make their own arrangements for transport till the final cut off date for the fee payment which they agreed on and after that the student will be given LC.
• Failed Payments: In case your cheque bounces, the school will charge Rs. 500 as administrative charges for every payment instrument.(It is only applicable for tuition fee payments)
• Annual Fee Increment: The school reserves all rights to increase the fees up to 10% per annum under normal economic scenario without any consultation.
• Fee coverage: The annual education fees does not cover the following:
• In case of any external medical attention given to the children (inside or outside school premises) then primary first aid expenses up to 500/- can be borne by school and rest will be borne by the parents and the school takes no responsibility towards the same .
• Anything not mentioned on the “Fee Details” in the inclusions section but necessary for the school to implement will be charged extra.
• There may be optional expenses which if the parents opt for their child, will be charged extra.

List of Optional Expenses:

	Fees Include	Fees does not Include (additional expenses)
Transport	·Bus fees cover pick-up and dropping off the student from a designated location as detailed in Transportation Routes.	·Transportation may not be provided for a location falling outside of the planned route. If the school offers transportation to such a location, then additional fees will be charged
	·(Transportation expenses are covered only for the given routes)	·Transport for early morning sports/arts camp, out of town trips/ sports camps and picnics.
Daily Healthy Meal	·One fresh and nutritious mini-meal will be provided to students everyday	·A meal from home
School Essentials	·Notebooks, Limited Stationery & Educational Supplies, Library & Computer Usage	·Prescribed text books (as applicable) and Readers for all Grades (Nursery G11) which is a part of the course work (not optional)
		·Library charges for late deposit or lost / missing book, late fees on account of delayed deposit of tuition fees, recovery of any damages. (not optional)
		·Bag, shoes, school uniform, sports uniform, sports related materials/ music instruments
		·AS (Arts Special) Classes – Charged (when external faculty is called) e.g. Guitar, Keyboard, Tabla, Percussion etc. (Optional but highly recommended)
Co-curricular and Extracurricular Activities	·All essential field trips, in-house visits (not including camps or other out of town trips whether educational or essential)	·All out of town education trips/Nature camps/ Picnics (Day trips, 3-4 days trips or longer duration camps)
		·Sports Camp for Football, Basketball, Volleyball, Karate, Athletics, Frisbee and Art camps.
(Trips, Events, Competitive Exams)	·All extracurricular activities offered by the school (within regular school timings & days)	·Material charges, books and examination fees for ASSET, Olympiads , etc
	·All internally held examinations (not including external examinations whether compulsory or optional)	·Charges for expenses incurred for Interschool Events in the Sports & Performing Arts areas i.e. Compulsory – CIE Check Point, ASSET
		·Optional – Olympiad, NTSE, Intermediate Exam Of Drawing, Elementary Exams, IYF Exams or any other diagnostic tests.
	·All events including sports day, annual day performance & other special days	·Registration & Examination Fee for IGCSE, DP or any Board Exams – Charges as per the choice/number of subjects.
		·Annual Performance costumes, AS Performance (props, rental expenses) (not optional until not participating)
		·Charges for expenses incurred in Interschool events in sports & performing Arts. (optional)
		·Additional learning support provided to student from Special Educational Needs (SEN) cell or Additional English Language Support (AELS) cell.
Portfolio	·All observation records and worksheets, photos to be a part of the portfolio	·End of year memories, CD’s, yearbook, videos, annual day performance CD’s etc.
Miscellaneous		·Oasis Valley Leadership Camp, Aero-modeling Camps, Robotics Camps, any other workshops etc. (optional)
This imprest deposit is to be paid in a single installment along with the 1st installment of the academic fees due on March 31, 2014.
The school will ask for approval wherever the expense to be incurred is optional. The school will send you the actual expense details at the end of each term.
At the end of academic session, remaining balance (if any) will be carry forwarded to next academic session. In case of any shortfall during the year, school may ask for more imprest deposit as per the requirement.

• Transportation Fee: Transportation expenses are covered only for the routes & timing given by the school. Transportation may not be provided for a location falling outside of the planned route. If the school offers transportation to such a location, then additional fees will be charged. Refer to “Transportation Policy” below for more details.
• Special Needs Educational Fees: The Annual Education Fees does not cover any special attention necessary whether the need is realized prior to admission or anytime during the child’s academic career at the school. The parents will be consulted for their consent before resources are allotted to special needs students. Special needs fees will be 20-40% or more in some cases than the annual fees depending on their needs. The fees applicable will be decided on a case-to-case basis only, but will not exceed the annual education fees.

Re-admission Terms & Condition (Fee for Student Joining back after 1 Year):

• This policy will be applicable only for those students who were shifted outside the city due to transfer of their parents but not within the city and come back after one year and wants to join school e.g. if a student leaves school in 2010-11 and does not attend school for the year 2011-12 but again applies in 2012-13 then this policy will be applicable to him/her and if the same student applies in 2013-14 instead of 2012-13 then this policy will not be applicable to him/her).

• If the Child leaves the school and comes back after one year than s/he will have to pay the fees as per current academic session but he will get discount in the admission fees. They will have to pay the difference of admission fee paid earlier e.g. If admission fee is 50000/- and student had paid 15000/- as admission fee previously than s/he will have to pay Rs. 35000/- admission fees at the time of admission

• If the child has not taken back the security deposit then s/he will have to pay the current amount of the deposit after deduction of the previous amount paid earlier e.g. If security deposit is 30000/- and student had paid security deposit Rs. 15000/- earlier and did not take it back at the time of withdrawal the s/he will have to pay Rs 15000/- at the time of admission.

• If the student was from 2008 batch previously then too he will have to pay as per the current years fees.

• All other admission processes apply as for any other students.

Note:

1. Security deposit is refundable in all cases. Please refer to the fee payment schedule for more details.

2. The school management has the right to implement changes to the fee structure. If the government brings in any new regulations or introduces some new taxes or change the existing one (e.g. service tax on tuition or transportation fee etc.) then the same will be passed on to parents and is applicable from whichever date is passed on.

3. Please note that the admission and tuition fees once paid are refundable as per policy only.

Collecting money from Students for Additional Expenses other than tuition fee (Imprest Details):

The objective is to define system for money collection to avoid misplacement. The system of cash collection from students for various events has been discontinued as there are chances of misplacement / getting lost etc.

Payments other than Imprest, above Rs.300/- would be accepted by cheque only and the same has to be submitted to the PRO who will hand over the same to Accounts dept and keeping necessary records. The parents will write the name and grade of the student on the backside of the cheque. Payments below Rs. 300/- will be adjusted from the imprest amount.

Accounts dept. will ensure that the receipts for such payments received are issued within 2 days of receipt and same handed over to the PRO and will be sent to parents for reference.

Imprest:

‘Imprest deposit’ is collected from the students at the staring of every academic year along with fees. The objective is to avoid cash transaction between student and school for various activities conducted in the entire academic year.

Guidelines

All charges which are optional would be incurred on account of activities and will be deducted from the respective imprest deposit amount of the student with prior consent / information to the parents. This imprest deposit is to be paid in a single installment along with the 1st Installment of the Academic fees irrespective of the mode of payment of the academic fees.

Imprest Deposit covers the following expenses:

• All outstation educational trips / Nature camps / Picnics (optional but highly recommended)
• Library charges for late deposit or lost book, Late Fees on account of delayed deposit of Tuition Fees, recovery of any damages (not optional)
• Prescribed text books (Grade 7, 8 & 9) (not optional)
• Readers for the other classes (Grade 1 to Grade 6) (not optional)
• Charges for expenses incurred for Interschool Events in the Sports & Performing Arts areas (optional)
• Annual Day Rental expenses (not optional unless not participating)
• Competitive Exam & Material charges for ASSET, Olympiads etc. (optional)

Key Points

• Full amount to be paid along with 1st installment.
• The school will ask for approval wherever the expense to be incurred is optional. The school will send you the actual expense details at the end of the academic session as per (Annexure-2).

At the end of academic session, remaining balance (if any) will be carry forwarded to next academic session. In case of any shortfall during the year, school may ask for more imprest deposit as per the requirement.

The present Imprest deposit amount grade wise is as under:

Grade	Imprest deposit
Early Years (Nu, JK)	1000/-
Early Years (SK)	2000/-
Grade 1	4500/-
Grade 2-3-4	5500/-
Grade 5	7500
Grade 6	6500/-
Grade 7, 8, 9, 10 & 11	15000/-

These amounts have been estimated as per the actual expenses incurred in this academic year. Details of expenses for the grades are given below for better appreciation.

School Leaving Certificate:

Objective:

To get early information about students who wants to leave school early/mid of the session.

Rationale:

Fountainhead School has developed a Leaving Certificate to ensure that we get information about students terminating admission early enough so that those students who wish to get admitted are not denied.

Guidelines:
Application for Leaving Certificate

Application should be given 1 week in advance by filling up the LC Application form available at front desk. LC will be issued if and only if all dues are cleared. This includes tuition fees, late fees, other fees, any damages, library fines, and outstanding amounts for any events, activities, camps, etc. In case the dues are not paid, then the same sum will be deducted from the security deposit, if the student is eligible to get the security deposit. The effect on the fee & security deposit on the day of application is given here:

LC Application Period	Current Academic Session (Term-1) 1 June – 30 October	Current Academic Session (Term-2) 1 November – 30 April	After the Current Academic Session 1 May to 31 May
Leaving Certificate will be given	Within 5 working days	Within 5 working days	Within 5 working days
Fee Refund (1st & 2nd Installment)	Tuition fee will be refunded on pro-rata basis. Pro-rata basis should be calculated on a monthly basis. i.e. if a student leaves in between the month, then it will be considered as a full month	Tuition fee will be refunded on pro-rata basis. Pro-rata basis should be calculated on a monthly basis. i.e. if a student leaves in between the month, then it will be considered as a full month	Not applicable
Security Deposit	To be refunded along with the LC	To be refunded along with the LC	To be refunded along with the LC

Please note:

1. Once the LC is issued and you decide to readmit the child, then we will consider it as new admission.
2. Leaving Certificate will not be issued with a counter sign of the District Education Officer (DEO) since the school does not fall under the purview of district/state education authority.
3. No Objection Certificate (NOC) issued from Government of Gujarat, which allows us to run a primary school with an IBO affiliation, will be given along with the Leaving Certificate.
4. Copy of PYP Authorization Certificate endorsed/attested by a govt. authority will be given along with Leaving Certificate. For the Middle Years (Grades 7 onwards), attested copy of the CIE authorization certificate (Cambridge board) will also be given.
5. Admission Fees: It is refundable as per refund policy.
6. Refundable deposit: The refundable deposit becomes refundable only when the child leaves the school. It is refundable given that all fees have been paid in full – subject to deductions for replacement, repair and damage to school property including library books, computers etc.

Important Points:

• For Existing students – if parents does not apply for LC till June / July or have not paid the fee without any valid reason informed before hand or do not give any information about withdrawal of admission, then after giving them verbal and written (both email and letter) intimation, we will strike off their admission if there is another student waiting. This case can be considered if the parent has informed us about the delay – because of possible transfer / delay in decision but they have to send a written communication to school in form of email / letter.
• In case the fee is not paid by 30th April along with the applicable late fees for the next session, the school, using its discretion, will issue a Leaving Certificate for the student. Prior intimation will be given and confirmation will be taken for the same from the parent. In case the LC is issued by the school, the student will be treated as a new student applying for admiss: The refundable deposit becomes refundabllie ion. Admission Fees will be charged as per prevailing admission policy.

Fee Refund (New Admission):

1st Installment- If 1st installment for new academic session is paid and then student withdraws admission, the following conditions will be applicable for fee refund:

• If student withdraws admission before 1 month of the starting of academic year – entire fees except registration amount (application form fee) will be refunded.
• If student withdraws admission within 1 month of the starting of academic year – 50% of admission fee will be forfeited and balance fee will be refunded.
• If student withdraws admission before 1 month of the starting of academic year – entire fees except registration amount (application form fee) will be refunded.

Back

Objective:

To provide access to student and teachers to variety of resources i.e. books, Journals, PD etc.

Applicable to:

This policy applies to all students and teachers.

Value (s) guiding policy:*

a) Value Term:

b) Why:

Rationale:

Library provides access to printed and online resources which are helpful and supportive for school’s learning and teaching program.

1) Students –

Library Routines and Procedures:

This will include Routines and procedure including the following quantity of books they can issue.

Books to be issued to students against their card.

PYP Student: English Hindi and Gujarati books for 1 Week

MYP Student: English Hindi and Gujarati books and 1 Magazine for 1 Week with subject to reissuing and 1 CD for 3 days.

DP Student: English Hindi and Gujarati books and 2 Magazines for 1 Weeks with subject to reissuing. They can even issue reference books in category of English book and 2 CD for 3 days.

Process of Issue and Deposit (self-Check in / Checkout)

There is a self-Check in / Checkout counter in the Library. Teachers have to check in /out their own books. the Library team is always there if you require assistance. Please follow the step by step procedure given below:

EY – Books will be issued to them through class library

PY – Student has to choose book for issue with ID card. At the end of the class the student has to come and pick up the issued books. While returning, student has to put books in tray one.

MY & DP – Students have to follow the (self-Check in / Checkout) system . Their I card will be required for book issuing. Library staff wil be there to guide them.

A. Procedure: Checking out books. (Issuing books)

1. Click on ‘Check Out to’ Tab.

2. Scan your I- Card

3. Check the name to ensure that you are logged in.

4. Your account is now open. ( If you have overdue books, then your account will be blocked automatically)

5. Slide the book under the scanner, making sure that you scan the library barcode sticker and not the printed ISBN code.

6. Each book scanned will appear as a list in the window.

7. Cross check the number of books you have scanned in the list appearing at the bottom of the window.

8. Click on ‘home’, you have now exited from your account.

B. Procedure: Checking in books. (Depositing / Returning books)

1. Click on ‘Check In’ Tab.

2. Slide the book under the scanner, and scan the library sticker bar code.

3. The book has now been deposited.

4. Place the book in the basket.

5. Cross check the number of books you have scanned in the list appearing at the bottom of the window.

6. Click on ‘home’, you have now exited from your account.

Important Instructions:

1. In case the child does not return the book in the time allotted s/he will not be issued another book.
2. Reference books will not issued to any students to carry out of the library.

Categories of Books: (Applicable for Junior Library)

Sr. No.	Categories of Books	Categories
1	Non Chapter books	Read-Aloud Books
		Board Books
		Pop-up Books
		Anthology (Story Collection)
		Rhymes / Poems
2	Chapter Books	Young Fiction
		Classics
		Biography
3	Reference Books	Encyclopedias
		Computer science
		Religion
		Science & Technology
		Zoological Sciences
		Medical Science
		Dictionaries
		Activities, Puzzles, and Facts
		Music
		Art
		Stage Presentation (Dance & drama)
		Sports
		History, Geography
		Graphic Representation of Earth (Atlas)
4	Other Languages	Hindi
		Gujarati

Categories of Books: Senior Library

Books classified according to the Dewey decimal system / Includes separate sections for ToK books.

Categories	Code
Generalities	000
Philosophy & Psychology	001
Religion	002
Social Sciences	003
Language	004
Natural Sciences & Mathematics	005
Technology (Applied Sciences)	006
The Arts	007
Literature & Rhetoric	008
Geography & History	009

2) Parents

Category which they can issue: Adult fiction, Movie CD and Literature Books and maximum of 2 books for a fortnight, and 1 DVD for a period of 1 week subject to re-issue.

Procedure of Issue and Deposit:

• If a parent is interested to get access to school library, they have to send a consent email to library@fountainheadschools.org.
• After getting confirmation, library will issue an ID card to the parent.
• Parents have to submit Rs. 100/- as security deposit.
• The ID card will be sent to the parents through their child.
• After issuing ID card, parents will be given access to KOHA.
• The user ID and password of will be sent to them on their school email ID.
• For issuing a book they need not to come to school. They can search and order books through KOHA.
• After ordering a book online through KOHA, they can ask their child to collect it from the library.
• To return a book, parent need to send book with their child along with their ID card.

Educational Aids Policy:

I-Pad

Routines & Procedure:

Class Use –

1. The use of iPad is only as per the booking.
2. I-Pad will not be issued to students.
3. HRT will be responsible for iPad if their class requires. The HRT need to make sure that students use it with care.
4. Teacher will check iPad before and after issuing whether the iPad is in working condition or not and students have to return it in the same condition.
5. There are 20 I-Pad for students and 1 for teacher so please ensure that it is used by 1 person at a time.

6. Do not use I-Pad by taking it out of the box.
7. It should be used with clean hands.
8. Keep food and beverages away from my I-Pad.
9. Running with the I-Pad s not allowed as it can be slip out of a child’s hands.
10. Use I-Pad screen as ‘Touching’ and not by ‘punching’ on the screen.
11. Do not place any decorations (such as stickers, markers, etc.) or deface the serial number or SUHSD label on the iPad.
12. Do not leave your iPad in an unsafe place or unattended.
13. Send the ipads back once the slot is over.

Board Games

Student has to issue and use it in library itself.

ID Card Practices:

1. Temporary ID card will be generated once information of new students is shared by the front desk
2. This temporary card will be valid till permanent one comes.
3. Same will be applicable in case of loss of permanent ID Card.
4. Within a day Temporary ID Card will be processed.

Instruction For Searching The books online – Koha:

Brief Description:

1.) Circulation:

It includes 2 things:

• Check in – means return of books to the library. for that we have to scan the school barcode and later place the books as per the shelving location.
• Check out – means issuing of books from the library. For that we need to first scan the id-card of the patron and the school barcode.

Note : If the a/c is blocked of any patron then we can’t issue books to them in any case till the a/c is unblocked. A/c gets blocked if the due date of the book is over and the books have been not returned or reissued.

2.) Patrons:

Patrons are the users of koha which includes the students at fountainhead school , staff members [ teachers and admins ] who use koha.

you can search for a patron using their name , surname or ID number.

In case of new admissions we can create new patrons for them .

Consequences

Students:

• If the book is not returned on time, the first time new books will not be issued till the 1st lot is returned.
• If the same happens the 2nd time we will think of fines or replacement costs as consequences.
• If a book is lost replacement cost will be charged.
• Lost book found later- In case the book is found later and submitted to the library, the replacement cost charged earlier will be returned with a deduction of 10% penalty of the current market price.
• When teachers use the library please follow the essential agreements displayed on the wall.
• In the case of class library book & readers, if the reason for not returning is due to noncompliance by student, please follow the same rules as above, for the students, also.
• Class library books are not included in the consequences.

Parents:

• There would be fines for late deposits.
• Replacement cost will be taken from the student imprest deposit in case of loss, theft or damage.

SCHOOL TIMING AND DURATION

Objective:

The objective of this policy is to ensure that school is providing sufficient instruction time to students.

Applicable to:

This policy applies to all stake holders i.e. parents, students and staff.

Value (s) guiding policy:*

1. Value Term:

2. Why:

Rationale:

School timings and duration have been fixed to keep learning / working smooth and ongoing.

Policy Guidelines:

• The school duration has been decided on taking into consideration the academic & extra-curricular needs of the children. However, changes in the duration for different years may happen over the years as the needs of the children evolve and as our understanding of their needs gets better.

• Mid-year changes in timings, though unlikely are not completely ruled out, but will be done only if there are compelling reasons for the same.

• Timings for the school will also change over the years as per the needs of the children as well as the need to optimize the transportation costs incurred by the parents. There will be consultation with the parents if major changes happen in the timings (of more than 30 minutes, changes minor than that will be communicated with sufficient notice).

School Timings (Winters) – School timings will remain the same during the winter. We understand that in winters, the sun rises late and hence its quite dark at the time of bus pickup for some students. We have explored the option of a delayed start by 20-30 minutes in winter. However, the bus schedules are back to back so if there is any delay in the morning slot, it will mean a subsequent time delay for every morning and afternoon route. Change in timings will disturb the routine for everyone since many students attend classes and extra-curricular activities after school hours etc. Though we do not have extreme winters in Surat, we also think that leaving for school from home in winters when it is dark will help the students to understand seasons, day and night cycles in an experiential manner and also helps them to face their fears of darkness (if any).

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